Republic of the Philippines

CITY PLANNING AND DEVELOPMENT OFFICE

City of Legazpi

CITIZEN’S CHARTER

FRONTLINE SERVICES PER DIVISION

ADMINISTRATIVE DIVISION

FRONTLINE SERVICES SERVICE PROCESS/PROCEDURE SERVICE TIME RESPONSIBILITY CENTER
Incoming Communications Receipt of INCOMING communications and posted in logbook 2 minutes Information desk in-charge
Forwarded to Office Head/Assistant/OIC for appropriate action 2 minutes Information desk in-charge
Acts on the communication or refer to concerned personnel 5 minutes Office Head/Assistant/OIC
Communication acted upon 10 minutes Concerned personnel
Outgoing Communications Receipt of OUTGOING communications and posted in logbook 2 minutes Information desk in-charge
Forwarded to driver/concerned personnel for immediate dispatch 2 minutes Information desk in-charge
Dispatch and acknowledged receipt of communication by addressee 10 minutes Driver/Concerned personnel

ZONING DIVISION

FRONTLINE SERVICES SERVICE PROCESS/PROCEDURE SERVICE TIME RESPONSIBILITY CENTER
Locational Clearance for Business (New Application/Renewal of Expired Locational Clearance)

Note: Locational Clearances with changes(applicant/business name, location, business nature, etc.) shall be treated as new LC application.
Receipt/evaluation of the following documentary requirements:

  • • Properly filled-up Application Form for Business/Mayor’s Permit;

  • • Sketch of proposed business location Barangay Business Clearance (where business is located);

  • • If the property is not owned: Contract of Lease or Letter of Authorization/Consent from the owner/s/ Affidavit of Undertaking (Lot Ownership)/ Award Notice;

  • • Copy of Occupancy Permit or Certification from the City Engineer’s Office* (for the building where business is located);

  • • Original copy of the previous Locational Clearance**

  • • Copy of DTI/SEC Certificate/CDA Registration*

  • • Affidavit of Non-Objection***

  • • Deed of Undertaking***

  • • Manifestation/Sworn Statement on business operations, etc.***

  • • Official Receipt/Proof of Payment

  • • Other Pertinent Documents that may be required after evaluation
* For new applications
** For renewal applications/ if LC has changes: applicant/business name, location, business nature, etc.
*** for activities non-conforming to zone/wherever applicable
**** Subject to site/ocular inspection
Note: Only photocopies of required documents shall be submitted
2 minutes Zoning Officer
Assessment of fees forwarded to applicant for payment at the City Treasurer’s Office 2 minutes Zoning Officer
Official receipt forwarded/recorded by the ZO 2 minutes Zoning Officer
Clearance processed & forwarded to Zoning administrator for review & signature 20 minutes Zoning Administrator/Zoning Officer
Release and Acknowledge receipt of clearance (after inspection) next day Zoning Officer/Applicant
Locational Clearance for Business (Validation) Receipt/evaluation of the following documentary requirements:

  • • Properly filled-up Application Form for Business/Mayor’s Permit

  • • Official Receipt/Proof of Payment

  • • Other Pertinent Documents that may be required after evaluation
2 minutes Zoning Officer
Clearance validated, OR posted & forwarded to Zoning administrator/Officer for review & signature 5 minutes Zoning Administrator/Zoning Officer
Release and Acknowledge receipt of clearance 1 minute Zoning Officer/Applicant
Locational Clearance for Business

Note: If submitted documentary requirements are incomplete/with deficiencies, Applicant will be issued a Notice of Deficiency and application documents will be returned to applicant
Receipt/evaluation of the following documentary requirements:

  • • Duly accomplished and notarized Application Form for Locational Clearance

  • • One (1) set of plans (signed & sealed by the Architect/Engineers and the Owner/s/Applicant)

  • • Latest Certified True Copy of Land Title (TCT) from Registry of Deeds (Blue copy/Clear photocopy of Blue copy)

  • • Latest Realty Tax Clearance (City Treasurer’s Office)

  • • One (1) copy of the Bill of Materials/Bill of Quantities/Cost Estimate of the project(signed & sealed by the Architect/Engineer and signed by the Owner/s/Applicant)

  • • If the property is not owned, Contract of Lease, Certification or Letter of Authorization/Consent from the property owner/s or co-owner/s, or Award Notice

  • • If Applicant is represented, Authorization Letter or Special Power of Attorney (SPA)

  • • For Corporations, Board Resolutions or Secretary’s Certificate for Authorized Signatory (to sign building permit application documents)

  • • Official Receipt of Zoning Fee
For Alteration, Improvement, Repair or Renovation:

  • • Latest Certified True Copy of Tax Declaration of the existing building/structure to be improved/repaired/altered/renovated

  • • Latest Realty Tax Clearance of the building/structure to be improved/repaired/altered/renovated

Other Requirements (If Applicable)

  • • Environmental Compliance Certificate(ECC) – (DENR RO V)

  • • CAAP Height Clearance/Certificate(CAAP)

  • • Affidavit of Non-Objection

  • • Affidavit of Undertaking(on status of Lot Occupancy)

  • • Barangay Resolution/Endorsement Interposing no objection on project

  • • Simple Subdivision Approval/Copy of Approved Subdivision Plan

  • • Manifestation/Sworn Statement

  • • Other Pertinent Documents that may be required after evaluation
30 minutes Zoning Officer
Assessment of fees forwarded to applicant for payment at the City Treasurer’s Office 2 minutes Zoning Officer
Official receipt forwarded/recorded by the ZO 5 minutes Zoning Officer
Clearance processed & forwarded to Zoning administrator for review & signature 20 minutes Zoning Administrator/Zoning Officer
Release and Acknowledge receipt of clearance(after inspection) next day Zoning Officer/Applicant
Request for Land Use Reclassification Receipt/evaluation of the following documentary requirements:

  • • Copy of request/letter of intent for land-use reclassification specifying justification thereat;

  • • Narrative description of the development plan describing in detail the reason for reclassification;

  • • 5R size photograps of all corners of the landholdings;

  • • Certification from the Department of Agriculture that the subject and not economically viable for agriculture;

  • • Certification from Municipal Agrarian Reform Officer(MARO) that there is or no agrarian reform beneficiaries, tenants and/or occupants or protest;

  • • Certification from the Philippine Coconut Authority if the area is presently planted with coconut;

  • • Certification from National Irrigation Authority whether or not the area is/are will be covered by any irrigation facility/ies;

  • • 1 Blueprint/Copy of Lot Plan with vicinity/location map, signed/sealed/certified by the Geodetic Engineer;

  • • If property not owned, Contract of lease, deed of sale, deed of assignment or authority/Special Power of Attorney from property owner;

  • • Latest certified copy Transfer Certificate of Title(TCT) or certification from Land Registration Authority(Register of Deeds) if no record of TCT;

  • • Latest certified tax declaration(TD) from the City Assessor’s Office or certification if no record of TD;

  • • Latest realty tax clearance from the City Treasurer’s Office;

  • • Barangay resolution interposing no objection to land-use reclassification;

  • • Other pertinent documents that may be required.;
20 minutes Zoning Officer
Assessment of fees forwarded to applicant for payment at the City Treasurer’s Office 2 minutes Zoning Officer
Official receipt forwarded/recorded by the ZO 5 minutes Zoning Officer
Certification as to land-use & endorsement to Sanggunian Panlungsod processed & forwarded to Zoning administrator for review & signature 20 minutes Zoning Administrator/Zoning Officer
Submission/transmittal of documentary requirements to SP for appropriate action 2 minutes Zoning Officer
Request for Land Use Certifications/Site Zoning Certification Receipt/evaluation of the following documentary requirements:

  • • 1 copy of request/letter of intent for land-use certification specifying the reason thereat;

  • • 1 Blueprint/Copy of Lot Plan with vicinity/location map, signed/sealed/certified by the Geodetic Engineer;

  • • Latest certified copy of Transfer Certificate of Title(TCT) or certification from Land Registration Authority(Register of Deeds) if no record of TCT

  • • Latest certified tax declaration(TD) from the City Assessor’s Office or certification if no record of TD

  • • Latest realty tax clearance from the City Treasurer’s Office

  • • Brief summary of the project(signed by the proponent/owner(for ECC/CNC applications only)

  • • Other pertinent documents that may be required
10 minutes Zoning Officer
Assessment of fees forwarded to applicant for payment at the City Treasurer’s Office 2 minutes Zoning Officer
Official receipt forwarded/recorded by the ZO 2 minutes Zoning Officer
Certification processed & forwarded to Zoning administrator for review & signature 10 minutes Zoning Administrator/Zoning Officer
Release and Acknowledge receipt of certification next day Zoning Officer
Request for certifications:

(LGU endorsement) for Environmental Compliance Certificate/Certificate of Non-Coverage;

(LGU endorsement) for quarry permit

For reference/legal purpose

For other agency/ies requirement
Receipt/evaluation of the following documentary requirements:

  • • 1 copy of request/letter of intent for land-use certification specifying the reason thereat;

  • • Notarized application for quarry permit from the Provincial Environment & Natural Resources Office (for quarry permit)

  • • 1 Blueprint/Copy of Lot Plan with vicinity/location map, signed/sealed/certified by the Geodetic Engineer;

  • • If property not owned, Contract of lease, deed of sale, deed of assignment or authority from property owner;

  • • Latest certified copy of Transfer Certificate of Title(TCT) or certification from Land Registration Authority(Register of Deeds) if no record of TCT

  • • Latest certified tax declaration(TD) from the City Assessor’s Office or certification if no record of TD

  • • Latest realty tax clearance from the City Treasurer’s Office

  • • Brief summary of the project(signed by the proponent/owner(for ECC/CNC applications only)

  • • Barangay resolutions/clearance interposing no objection to the proposed activity;

  • • Other pertinent documents that may be required
10 minutes Zoning Officer
Assessment of fees forwarded to applicant for payment at the City Treasurer’s Office 2 minutes Zoning Officer
Official receipt forwarded/recorded by the ZO 2 minutes Zoning Officer
Certification processed & forwarded to Zoning administrator for review & signature 10 minutes Zoning Administrator/Zoning Officer
Release and Acknowledge receipt of certification next day Zoning Officer
Request for Certified True Copy of Locational Clearance, Land-use Certifications and other Zoning Documents Receipt/evaluation of the following documentary requirements:

  • • 1 copy of request/letter of intent specifying the reason thereat;

  • • Other pertinent documents that may be required

5 minutes Zoning Officer
Assessment of fees forwarded to applicant for payment at the City Treasurer’s Office 2 minutes Zoning Officer
Official receipt forwarded/recorded by the ZO 2 minutes Zoning Officer
Record/file retrieved/verified, stamped “certified true copy,” & forwarded to Zoning administrator for review & signature 5 minutes Zoning Administrator/Zoning Officer
Released and Acknowledged certified true copy 1 minute Zoning Officer

HOUSING & HOMESITE REGULATION DIVISION

FRONTLINE SERVICES SERVICE PROCESS/PROCEDURE SERVICE TIME RESPONSIBILITY CENTER
Simple Subdivision Approval (SSA) Receipt/evaluation of the following documents:

Six (6) sets of the following:


  1. 1. Documents duly signed and sealed by a licensed Civil Engineer/Architect;
        a. Subdivision Plan (schematic plan) showing the proposed layout.
        b. Vicinity Map
        c. Survey Plans of Lot as described in TCT.

  2. 2. Other references approved lot plans if necessary.

  3. 3. Certified true copies of Title/s (TCT) and Tax Declaration.

  4. 4. Deed of Sale/Deed of Donation, Deed of Extrajudicial Settlement/Deed of Self-adjudication, Memorandum of Agreement, Subdivision Agreement

  5. 5. Right to use of right-of-way for access road when applicable.

  6. 6. Special Power of Attorney or Corporate Secretary Certificate

  7. 7. Real Property Tax Clearance from City Treasurer’s Office (CTO)

  8. 8. Site Zoning / Land Use Classification

  9. 9. Barangay Resolution / Certification supporting the proposed project.

  10. 10. Other pertinent legal/technical documents that may be required
30 minutes Housing & Homesite staff
Assessment of fees forwarded to applicant for payment at the City Treasurer’s Office 2 minutes Housing & Homesite staff
Official receipt forwarded/recorded by the HHRO 5 minutes Housing & Homesite staff
Endorsement/transmittal letter processed/forwarded to City Legal Office/CEO for comments/recommendations 30 minutes Housing & Homesite staff/ACPDC/CPDC
Conduct of ocular inspection/on-site investigation with corresponding site inspection report/documentation 1 hour Housing & Homesite staff
Endorsement to the applicant, findings, recommendations of Legal/CEO/HHRO 30 minutes Housing & Homesite staff/ACPDC/CPDC
Compliance to recommendations/finding by the applicant
Endorsement of application to Mayor for endorsement to the Sanggunian Panlungsod 30 minutes Housing & Homesite staff/ACPDC/CPDC
Preparation of SP approved application 30 minutes Housing & Homesite staff/ACPDC/CPDC
Released/acknowledged SSA documents 2 minutes HHRO
PALC Application for Residential, Commercial & Industrial Subdivision Receipt/evaluation of the following documents:

Six (6) sets of the following:

  1. 1. Documents duly signed and sealed by a licensed Civil Engineer/Architect/Geodetic Engineer/Environmental Planner;
        a. Site Development Plan (schematic plan) showing the proposed layout.
        b. Vicinity Map
        c. Survey Plans of Lot as described in TCT.

  2. 2. Certified true copies of Title/s (TCT) and Tax Declaration.

  3. 3. Certification of non-tenancy from Department of Agrarian Reform or an affidavit of waiver of tenant if the land is agricultural/pasture land planted to rice and corn

  4. 4. Sanggunian Panlungsod (Legazpi) Resolution on re-classification, if existing land use classification is agricultural.

  5. 5. Right to use or Deed of Sale of right-of-way for access road and other utilities when applicable

  6. 6. Sworn statement to the nature, number and income level/s of beneficiaries. (BP 220 only)

  7. 7. Sworn statement as to minimum selling price per unit. (220 BP only)

  8. 8. Deed of Sale/Contract to Sell.

  9. 9. Special Power of Attorney or Corporate Secretary Certificate

  10. 10. Real Property Tax Clearance from City Treasurer’s Office (CTO)

  11. 11. Site Zoning / Land Use Classification;

  12. 12. Barangay Resolution / Certification supporting the proposed project.

  13. 13. Other pertinent legal / technical documents that may be required
30 minutes Housing & Homesite staff
Assessment of fees forwaded to applicant for payment at the City Treasurer’s Office 2 minutes Housing & Homesite staff
Official Receipt forwarded/recorded by the HHRO 5 minutes Housing & Homesite staff
Endorsement/transmittal letter processed/forwarded to City Legal Office/CEO for comments/recommendations 30 minutes Housing & Homesite staff/ACPDC/CPDC
Thorough evaluation of plans and documents 4 hours to 5 days Housing & Homesite staff
Conduct of ocular inspection/on-site investigation with corresponding site inspection report/documentation 1 hour Housing & Homesite staff
Endorsement to the applicant, findings, recommendations of Legal/CEO/HHRO 30 minutes Housing & Homesite staff/ACPDC/CPDC
Compliance to recommendations/findings by the applicant
Endorsement of application to Mayor for endorsement to the Sanggunian Panlungsod 30 minutes Housing & Homesite staff/ACPDC/CPDC
Preparation of SP approved application 30 minutes Housing & Homesite staff/ACPDC/CPDC
Released/acknowledged SSA documents 2 minutes HHRO
Development Permit (DP) Application for Residential, Commercial & Industrial Subdivision Receipt/evaluation of the following documents:

Six (6) sets of the following:

  1. 1. Documents duly signed and sealed by a licensed Civil Engineer/Architect/Geodetic Engineer/Environmental Planner;

        a. Topographic Map of site
        b. Site Development Plan
        c. Road (geometric and structural design/plan)
    1.    i. Profile showing the vertical control designed grade, curve elements and all information needed for construction
    2.    ii. Typical roadway section showing relative dimensions and slopes of pavement, gutters, sidewalks, shoulders, benching and others.
    3.    iii. Details of road showing the required thickness of pavement, sub-grade treatment and sub-base course on the design analysis.
    4.    iv. Details of roadway misccellaneous structures such as curb and gutter (barrier, mountable and drop slope protection wall and retaining wall) if any.
    5. d. Storm Drainage and Sewer System
      1.    i. Profile showing the hydraulic gradient and properties of the main lines including structures in relation with the road grade line
      2.    ii. Details of drainage and miscellaneous structures such as various types of manholes, catch, basins, inlets (curb, gutter and drop).
    6. e. Water System Layout and details & Water Tank Plan;

    7. f. Site Grading Plans with the finished contour linen super-imposed on the existing ground the limits of earth works, embankment slopes, cut slopes, surface drainage, outfalls and others

    8. g. Power Distribution Plan and details.
  2.   2. Project feasibility study

  3.   3. Certification/Application for Water Supply System from the following:
        a. Local Water works Utilities Administration and/or LCWD
        b. National Water Resources Council (NWRC) if deep well will be used.
Assessment of fees forwaded to applicant for payment at the City Treasurer’s Office 2 minutes Housing & Homesite staff
Official Receipt forwarded/recorded by the HHRO 5 minutes Housing & Homesite staff
Endorsement/transmittal letter processed/forwarded to City Legal Office/CEO for comments/recommendations 30 minutes Housing & Homesite staff/ACPDC/CPDC
Conduct of ocular inspection/on-site investigation with corresponding site inspection report/documentation 1 hour Housing & Homesite staff
Thorough evaluation of plans and documents 4 hours to 5 days Housing & Homesite staff
Endorsement to the applicant, findings, recommendations of Legal/CEO/HHRO 30 minutes Housing & Homesite staff/ACPDC/CPDC
Compliance to recommendations/findings by the applicant
Endorsement of application to Mayor for endorsement to the Sanggunian Panlungsod 30 minutes Housing & Homesite staff/ACPDC/CPDC
Preparation of SP approved application 30 minutes Housing & Homesite staff/ACPDC/CPDC
Released/acknowledged SSA documents 2 minutes HHRO
PALC Application for Memorial Park/Cemetery Receipt/evaluation of the following documents:

Six (6) sets of the following:

  1. 1. Documents duly signed and sealed by a licensed Civil Engineer/Architect/Geodetic Engineer/Environmental Planner;
        a. Site Development Plan (schematic plan) showing the proposed layout.
        b. Vicinity Map
        c. Survey Plans of Lot as described in TCT.     d. Topographic Plan to include existing conditions.

  2. 2. Certified true copies of Title/s (TCT) and Tax Declaration.

  3. 3. Certification of non-tenancy from Department of Agrarian Reform or an affidavit of waiver of tenant if the land is agricultural/pasture land planted to rice and corn

  4. 4. Right to use or Deed of Sale of right-of-way for access road and other utilities when applicable

  5. 5. Deed of Sale/Contract to Sell.

  6. 6. Sanggunian Panlungsod (Legazpi) Resolution on re-classification, if existing land use classification is agricultural.

  7. 7. Sanggunian Panlungsod (Legazpi) Resolution stating the necessity of the project in relation to the needs of the locality

  8. 8. Right to use or Deed of Sale of right-of-way for access road and other utilities when applicable

  9. 9. Clearance from the Department of Health

  10. 10. Certification from NWRC that the proposed site is on ground where water table is not higher than 4.25 meters below the ground surface.

  11. 11. Certified true copy of Environmental Compliance Certificate (ECC) or Certificate of Non Coverage (CNC) duly issued by the Department of Environment and Natural Resources (DENR)

  12. 12. Certified true copy of conversion order or exemption clearance from Department of Agrarian Reform (DAR)

  13. 13. Authorization or Special Power of Attorney or Corporate Secretary Certificate

  14. 14. Real Property Tax Clearance from City Treasurer’s Office (CTO);

  15. 15. Site Zoning / Land Use Classification supporting the proposed project.

  16. 16. Barangay Resolution / Certification supporting the proposed project.

  17. 17. Other pertinent legal / technical documents that may be required.
30 minutes Housing & Homesite staff
Assessment of fees forwaded to applicant for payment at the City Treasurer’s Office 2 minutes Housing & Homesite staff
Official Receipt forwarded/recorded by the HHRO 5 minutes Housing & Homesite staff
Endorsement/transmittal letter processed/forwarded to City Legal Office/CEO for comments/recommendations 30 minutes Housing & Homesite staff/ACPDC/CPDC
Conduct of ocular inspection/on-site investigation with corresponding site inspection report/documentation 1 hour Housing & Homesite staff
Thorough evaluation of plans and documents 4 hours to 5 days Housing & Homesite staff
Endorsement to the applicant, findings, recommendations of Legal/CEO/HHRO 30 minutes Housing & Homesite staff/ACPDC/CPDC
Compliance to recommendations/findings by the applicant
Endorsement of application to Mayor for endorsement to the Sanggunian Panlungsod 30 minutes Housing & Homesite staff/ACPDC/CPDC
Preparation of SP approved application 30 minutes Housing & Homesite staff/ACPDC/CPDC
Released/acknowledged SSA documents 2 minutes HHRO
DP Application for Memorial Park/Cemetery Receipt/evaluation of the following documents:

Five (5) sets of the following:

  1. 1. Documents duly signed and sealed by a licensed Civil Engineer/Architect/Geodetic Engineer/Environmental Planner;
        a. Topographic map
        b. Site Development Plan (schematic plan) showing the proposed layout:
  2.      i. Road layout and and utilities plan
  3.      ii. Water sewerage and drainage plan
  4.      iii. Site grading plan
  5.      iv. Electrical plan and specifications
  6.      v. Landscaping plan indicating plant/tree species and other natural/manmade landscaping features
  7.      vi. Perimeter fence plan

  8. 2. Project study

  9. 3. Clearances/permits/certifications from other agencies applicable to the project.
        a. Department of Health
        b. LCWD/Local supplier franchisee.
        c. National Water Resource Council (NWRC) Clearance.
        d. Environmental Compliance Certificate (ECC) or Certificate of Non Coverage (CNC) duly issued by the Department of Environment and Natural Resources (DENR) clearance when there is a danger or pollution due to the project.

  10. 4. Other pertinent legal/technical documents that may be required
30 minutes Housing & Homesite staff
Assessment of fees forwaded to applicant for payment at the City Treasurer’s Office 2 minutes Housing & Homesite staff
Official Receipt forwarded/recorded by the HHRO 5 minutes Housing & Homesite staff
Endorsement/transmittal letter processed/forwarded to City Legal Office/CEO for comments/recommendations 30 minutes Housing & Homesite staff/ACPDC/CPDC
Conduct of ocular inspection/on-site investigation with corresponding site inspection report/documentation 1 hour Housing & Homesite staff
Thorough evaluation of plans and documents 4 hours to 5 days Housing & Homesite staff
Endorsement to the applicant, findings, recommendations of Legal/CEO/HHRO 30 minutes Housing & Homesite staff/ACPDC/CPDC
Compliance to recommendations/findings by the applicant
Endorsement of application to Mayor for endorsement to the Sanggunian Panlungsod 30 minutes Housing & Homesite staff/ACPDC/CPDC
Preparation of SP approved application 30 minutes Housing & Homesite staff/ACPDC/CPDC
Released/acknowledged SSA documents 2 minutes HHRO
Application for Alteration of Plan Receipt/evaluation of the following documents:

Five (5) sets of the following:

  1. 1. Subdivision lot plan showing the purpose of alteration signed and sealed by a licensed Civil Engineer/Architect/Geodetic Engineer/Environmental Planner;

  2. 2. Letter stating the purpose/reason for the alteration/conversion.

  3. 3. Sworn statement that the affected lots/units for alteration have not been sold.

  4. 4. Written conformity of the duly organized homeowners association or in the absence thereof, majority of the lot/unit buyers.
  5. 5. Certified true copy of the title/s of the affected lots/units if the said lots/units have been titled.
  6. 6. Other pertinent documents that may be required
30 minutes Housing & Homesite staff
Assessment of fees forwaded to applicant for payment at the City Treasurer’s Office 2 minutes Housing & Homesite staff
Official Receipt forwarded/recorded by the HHRO 5 minutes Housing & Homesite staff
Endorsement/transmittal letter processed/forwarded to City Legal Office/CEO for comments/recommendations 30 minutes Housing & Homesite staff/ACPDC/CPDC
Conduct of ocular inspection/on-site investigation with corresponding site inspection report/documentation 1 hour Housing & Homesite staff
Thorough evaluation of plans and documents 4 hours to 5 days Housing & Homesite staff
Endorsement to the applicant, findings, recommendations of Legal/CEO/HHRO 30 minutes Housing & Homesite staff/ACPDC/CPDC
Compliance to recommendations/findings by the applicant
Endorsement of application to Mayor for endorsement to the Sanggunian Panlungsod 30 minutes Housing & Homesite staff/ACPDC/CPDC
Preparation of SP approved application 30 minutes Housing & Homesite staff/ACPDC/CPDC
Released/acknowledged SSA documents 2 minutes HHRO
MISCELLANEOUS SALES/LEASE APPLICATION/Residential Free Patent Receipt/evaluation of the following documentary requirements:

1 copy of request/letter of intent specifying the reason thereat
Pertinent documents that may be required
2 minutes Housing & Homesite staff
Reffered to Housing staff in-charge for site inspection/investigation 2 minutes Housing & Homesite staff
Staff schedules/conduct site inspection/investigation upon receipt of request Every Friday
1 hour
Housing & Homesite staff
Prepares/submits inspection/investigation report and recommendation 1 day Housing & Homesite staff/ACPDC/CPDC
Prepares/review/signs endorsement to CENRO for appropriate action 30 min HHRO/CPDC
Request for certified true copy of SSA, Development Permits & other Housing & Homesite documents Receipt/evaluation of the following documentary requirements:

1 copy of request/letter of intent specifying the reason thereat
Pertinent documents that may be required
5 minutes HHRO
Assessment of fees forwarded to applicant for payment at the City Treasurer’s Office 2 minutes HHRO
Official receipt forwarded/recorded by the staff 2 minutes HHRO
Record/file retrieved/verified, stamped *certified true copy,* & forwarded to CPDC for review & signature 5 minutes CPDC
Released and Acknowledged certified copy 2 minutes HHRO

RESEARCH, EVALUATION AND STATISTICS DIVISION

FRONTLINE SERVICES SERVICE PROCESS/PROCEDURE SERVICE TIME RESPONSIBILITY CENTER
Request for CSO Accreditation/re-Accreditation Receipt/evaluation of the following documentary requirements:

Application letter addressed to the Hon. Vice Mayor requesting for accreditation/re-accreditation, Thru: City Planning & Development Coordinator;

Board Resolution manifesting decisionto seek accreditation and participation;

Proof of existence and operation in Legazpi City for at least one (1) year; Photocopy of registration documents (SEC, CDA, SEC, DOLE, DSWD, HLURB, BIR, etc.); Barangay Certification to the effect that the applicant is recognized by the community as reputable and has been in existence for at least one (1) year;

Proof of activities held in pursuit of developmental objectives or organization activities conducted: 3 year accomplishment report, latest financial statement of operation, declaration of assets & liabilities;

Program of activities planned for the year following the date of application for accreditation;

List of officers and members in good standing; Certification from the City Prosecutor that the organization has no pending adverse judicial records such as breach of contract, etc.

Pertinent documents that may be required
30 minutes Project Evaluation Officer
Assessment of fees forwarded to applicant for payment at the City Treasurer’s Office 2 minutes Project Evaluation Officer
Official receipt forwarded/recorded by the staff 2 minutes Project Evaluation Officer
Endorsement/Transmittal letter processed/forwarded to ACPDC/CPDC for review/signature 5 minutes Project Evaluation Officer/CPDC/ACPDC
Documents indorsed/transmitted to SP for appropriate action/schedule of committee hearings 2 minutes Project Evaluation Officer
Request for Issuance of Certification re: location stated on Birth Certificate Receipt/evaluation of documents and letter request 2 minutes Project Evaluation Officer
Assessment of fees forwarded to applicant for payment at the City Treasurer’s Office 2 minutes Project Evaluation Officer
Official receipt forwarded/recorded by the staff 2 minutes Project Evaluation Officer
Certification prepared/processed & forwarded to ACPDC/CPDC for review & signature 30 minutes Project Evaluation Officer/CPDC/ACPDC
Release and acknowledged receipt of Certification 2 minutes PEO/RESD Staff
Data Request/Assistance to Researchers (Socio-Economic Profile, Planning Documents, Project Proposals, Map Reproduction, other data request, interview, etc. Receipt/evaluation of documents and letter request 2 minutes concerned technical-staff-in-charge
Assessment of fees forwarded to applicant for payment at the City Treasurer’s Office (when applicable) 2 minutes concerned technical
by the staff 30 minutes concerned technical
Documents retrieved/photocopied/printed queries answered 30 minutes concerned technical
Documents retrieved and acknowledged by researcher/s 2 minutes concerned technical

SPECIAL AND PROGRAMS DIVISION

FRONTLINE SERVICES SERVICE PROCESS/PROCEDURE SERVICE TIME RESPONSIBILITY CENTER
Assistance to Researchers/request for interview Letter-request from the applicant 1 hour Project Development Officer

PLANS AND PROGRAM DIVISION

FRONTLINE SERVICES SERVICE PROCESS/PROCEDURE SERVICE TIME RESPONSIBILITY CENTER
Assistance to Barangay Development Planning Documents Receipt/evaluation of the following documentary requirements:

Pro-forma Medium Term Public Investment Programs, Annual Investment Program, 20% Development Fund Program
Barangay Council Resolution and Sanggunian Barangay Resolution
Gender & Development Plan, Budget & Accomplishment
List of Implemented Projects
Certification of IRA
Profile and History
Pertinent documents that may be required
30 minutes Technical person in-charge
Documents forwarded to ACPDC/CPDC for review, approval and signature 20 minutes CPDC
Documents received and acknowledged by barangay concerned & advised to submit copy upon signature of concerned signatories (City Mayor & City Budget Officer) 5 minutes Concerned barangay

For queries, complaints, suggestions please see or write to:

ENGR. JOSEPH B. ESPLANA City Planning & Development Coordinator (052) 7420821
+63 9208079885
joycpdc@yahoo.com
GRACE R. BACHILLER Asst. City Planning & Development Coordinator +63 9778209033 bachillergrace@gmail.com