Republic of the Philippines

CITY BUDGET OFFICE

Legazpi City

CITIZEN’S CHARTER

FRONTLINE SERVICES/ AVAILABILITY OF SUCH SERVICE STEP BY STEP PROCEDURE OFFICER/ EMPLOYEE RESPONSIBLE MAX TIME OF TRANSACTION DOCUMENTS PRESENTED AMOUNT OF FEES
CITY OPERATIONS
Client’s submission of payrolls, vouchers, Purchase Request (PR), etc. accompanied by Obligation Request (ObR) Form for funds availability
1. Receives and records all documents with corresponding Obligation Request (ObR) and forwards the same to the City Operations Division staff Job Order
(admin staff)
5 mins. payroll, voucher, PR, ObR and other related supporting documents None
2. Forwards the documents to the staff-in-charge for the particular office Job Order
(city operations staff)
1 min.
3. Evaluates & posts to Registry of Appropriation, Allotment and Obligation (RAAO) & returns the same to receiving staff for ObR Numbering Adm. Asst. VI; Adm. Asst. I; Adm. Aide I; AO IV; AO V; Accountant III (re-assigned) 7 mins./doc
4. Numbers the ObR in numerical order & returns the same to the staff-in-charge Job Order
(city operations staff)
1 min.
5. Records the ObR number in the respective RAAO; forwards the document to the Division Chief for review/checking Adm. Asst. VI; Adm. Asst. I; Adm. Aide I; AO IV; AO V; Accountant III (re-assigned) 2 mins./doc
6. Reviews/Checks all supporting docs and that the account used is appropriate and consistent with NGAS and forwards the same to the staff-in-charge of outgoing documents Admin Officer V 8 mins.
7. Records outgoing documents in the logbook & forwards the same to the Department Head / Asst. Dept. Head for signature Job Order
(city operations staff)
2 mins.
8. Certifies as to existence of appropriation CBO / ACBO 2 mins./doc.
9. Records & Releases the documents to the client. Unclaimed documents will immediately be forwarded to the City GSO (PRs) & City Accountant’s Office(voucher & payrolls) for processing Adm. Aide III 3 mins./ doc.
BARANGAY OPERATIONS
Issuance of a Certification for 20% Brgy. Development Fund
1. Prepares, encodes & reviews Certification for 20% Brgy. Devt. Fund SAO
Marlyn Reantaso

AA II
Aileen Alamil
5 mins./brgy. N/A
2. Issues the prepared Certification to the Barangay Official AA II
Aileen Alamil
1 min.brgy.
Computations of PS Cap Limitation 1. Receives the required docs from the barangays & computes the PS Cap

a. Brgy. Nos. 1-18


b. Brgy. Nos. 19-36


c. Brgy. Nos. 37-53


d. Brgy. Nos. 54-70





Nancy Balbalosa – Adm. Aide III

Ofelia Maravilla – Adm. Aide V

Orlan Miranda – Adm. Aide IV

Virgilio Monteveros Adm. Aide IV



30 mins./brgy.


30 mins./brgy.


30 mins./brgy.


30 mins./brgy.
1. Duly accomplished BBPF No. 1 signed by the PB, Brgy. Treas. & City Accountant;

2. Total proposed PS computation for the Budget Year
None
2. Checks/Reviews the computed PS Cap Marlyn Reantaso – SAO 20 mins./brgy.
Review of Barangay Annual Investment Program (AIP) 1. Receives & reviews the submitted Brgy. AIP; prepares the endorsement letter for CBO’s signature Marlyen Reantaso – SAO 15 min. duly accomplished Brgy. AIP Form
2. Encodes the prepared endorsement letter for transmittal to CMO Adm. Aide II 10 mins.
Review of submitted Barangay Annual Budget / Supplemental Budget as to compliance with Budgetary Requirements, PS Limitation and correctness of data 1. Receives the required documents from the barangay and undertakes initial/premilinary review

a. Brgy. Nos. 1-18


b. Brgy. Nos. 19-36


c. Brgy. Nos. 37-53


d. Brgy. Nos. 54-70





Nancy Balbalosa – Adm. Aide III

Ofelia Maravilla – Adm. Aide V

Orlan Miranda – Adm. Aide IV

Virgilio Monteveros Adm. Aide IV



30 mins./brgy.


30 mins./brgy.


30 mins./brgy.


30 mins./brgy.
1. Brgy. Approp. Bill;

2. Duly accomplished BBPF Nos. 1, 2, 3, 4, 4A, 5 and 6;

3. Breakdown of SK Fund with Resolution

4. Breakdown of 30% / 70% BDRRMF
2. Checks the initial findings and prepares the review actions/conditions thereon Marlyn Reantaso – SAO 20 mins./brgy. 5. Report on Receipts & Utilization of BDRRMF

6. BDRRMF Investment Plan
3. Encodes the review action / endorsement letter Ailenn Alamil – Adm. Aide II 30 mins./brgy. 7. Joint Prog/Proj. of Sr Citizens & PWDs
4. Reviews the encoded review conditions & endorsement letter & submits the same to the Head of Office Marlyn Reantaso – SAO 20 mins./brgy. 8. Practical Vision Statement
(continuation)
5. Final review of the Review Conditions; Signs the transmittal letter to the SP Chairman Committee on Approp. City Budget Officer 20 mins./brgy. 9. Brgy. PPMP

10. List of Priority Development Projects

11. Duly accomplished GAD Form

Complaints may be filed in writing or in person to: Ms. Obelia L. Baldano, CPA, Ph.D. – City Budget Officer

City Hall, Legazpi City @ Tel. No. (052) 235-0285

Clients with pending documents are advised to follow-up the next working day due to unusual circumstances beyond the control of this office.

Service Pledge: “We Pledge and Commit Service to our Clients, Responsive to their Needs with Utmost Courtesy and Prompt Service.”

For Inquiries, Mechanisms, Suggestions, Recommendations as well as Complaints, you may send it to any of the following personnel:

  • Dr. Obelia L. Baldano, CPA – City Budget Officer, City Budget Office, 2nd Flr. City Hall Bldg., Legazpi City or @ Tel. No. (052) 235-0285
  • Mr. Jeffrey P. Navarro – Asst. City Budget Officer, City Budget Office, 2nd Flr. City Hall Bldg., Legazpi City or @ Tel. No. (052) 235-0285
  • Ms. Marlyn L. Reantaso – Supvg. Administrative Officer, Brgy. Operations Division, City Budget Office, 2nd Flr. City Hall Bldg., Legazpi City or @ Tel. No. (052) 235-0285
  • Ms. Nerisa O. Ardales – Administrative Officer V, City Operations Division, City Budget Office, 2nd Flr. City Hall Bldg., Legazpi City or @ Tel. No. (052) 235-0285